Steven Jones
Analyst · Kevin DeGeeter
Thanks, Doug. I'll start by reviewing some of our financial and operating metrics, and then we want to open it up for questions. Since Doug has already reviewed our revenue metrics, I'll start with the operating metrics. The total number of tests reported in the third quarter increased by 42% over Q3 last year. For comparison, a number of other laboratory testing companies recently reported flat to negative growth in their volumes; thus, it is extremely gratifying that we continue to gain market share. Average revenue per test was $502, an 11.5% decrease from Q3 last year and a 7.3% decrease sequentially from Q2 this year. This decrease was almost entirely due to the expiration of the TC or Technical Component Grandfather Clause, and was in line with our previous guidance relating to this regulatory change. For those of you that are new to our story, the TC Grandfather expiration was a major regulatory change that went into effect on July 1, that relates to the way in which independent laboratories are reimbursed for the technical component of certain hospital inpatient and outpatient tests, reimbursable off the Medicare Physician Fee Schedule. For decades, independent labs were able bill Medicare directly for these hospital-originated technical component tests, which in our case, include TC, FISH, flow cytometry and IHC testing.
Although CMS attempted to eliminate this practice in 1999, Congress grandfathered any hospitals that had a previous relationship with an independent lab prior to July 22, 1999, from the new TC billing rules. For the last 12 years, the TC Grandfather Clause was extended each year. However, on February 14, unbeknownst to the lab industry, language was inserted into a piece of legislation that became the Middle Class Tax Relief Act, which only extended the TC Grandfather Clause until June 30. Middle Class Tax Relief Act was passed by the House of Senate on February 17, and was signed into law on February 22. Thus, from start to finish, this was accomplished in 8 days, and the lab industry was not given any opportunity to comment on it at all. Incredibly, our industry was given just 4 months to prepare for a major billing change. In our case, we estimated back in April that this would impact 16% to 18% of our total revenue, with something on the order of a 30% to 45% decrease in prices because of what was sure to be newfound price competition in this segment of our business.
We expected this price competition because previously grandfathered hospitals are not receiving any incremental reimbursement for inpatient testing and only modest incremental reimbursement for outpatient testing. At that time, we estimated that this would translate into a 5% to 8% reduction in our overall average revenue per test. As it turns out, we weren't too far off in these estimates, as our average revenue per test decreased 7.3% from Q3 -- from Q2 to Q3 2012. On a year-over-year basis, average revenue per test was down 11.5% compared to Q3 2011, which obviously impacted gross margin and overall profitability in the quarter. However, as a result of a 6.1% reduction in average cost per test over the last year, our gross margin only decreased by 330 basis points to 41.5% in the third quarter from 44.8% in Q3 last year. During the third quarter, we continued to see excellent improvements in our productivity with the number of tests completed per lab FTE, increasing by 10% from Q3 2011. This is on top of the 15% improvement in productivity we recorded in Q2 and the 28% we recorded in Q1. As we have stated numerous times, we believe we can fully absorb the price impacts to gross margin within a few quarters.
There are 4 main drivers that will help us accomplish this. First, as we continue to get bigger, we will continue to realize economies of scale and increase our productivity. Our new California laboratory will help us greatly in this area. Second, we have identified and targeted a few areas in our testing processes where we have large opportunities for cost reduction, including our supplies cost. We expect gross margin to improve by as much as 2 percentage points from these targeted initiatives over the next 2 quarters, with about half of that amount realized in the fourth quarter of this year. Third, our molecular services continue to be the fastest-growing portion of our business, with revenues growing 150% over Q3 2011. As a result of changing our molecular testing platforms in Q2, we drove substantial increases in our molecular gross margins from about 5% in Q2 to about 20% in Q3. As we continue to drive economies of scale, we expect incremental gross margins on molecular testing to approach 40% to 50% in fairly short order. And fourth, during the Q2 conference call, we stated that we were in the process of implementing barcoding in our labs. Our barcoding IT consultants have shared with us that their other lab clients have typically seen a 5% to 10% improvement in cost per test as a result of implementing barcoding because it helps to quickly identify and correct bottlenecks in lab processes. We just turned up the first phase of our barcoding initiative in early October, and the second phase should be completed by year-end. We expect the efficiencies from barcoding to result in approximately $15 per test of cost improvements over the next few quarters, which we believe will improve gross margin by approximately 3 percentage points or more.
Turning now to SG&A, total sales and marketing expenses increased just $115,000 or 6% versus Q3 last year despite the $2.9 million or 26% increase in revenue. This increase in sales and marketing expense was just 4% of the incremental year-over-year revenue growth, and is attributable to increased commissions. R&D expenses in the second quarter increased by $683,000 year-over-year from Q3 2011. This increase in R&D spending is directly related to the significant increase in our molecular test expansion activities and the new product development initiatives associated with our licensing agreement with Health Discovery Corp. As we discussed in the press release, we have launched 29 new molecular tests this year. Many of these tests are already producing revenue, and our sales force is focused on fully exploiting the opportunity for growth associated with these new tests. Q3 R&D expenses also included $177,000 of incremental stock-based compensation expense that was due solely to the rise in our stock price from Q2 to Q3. The remaining general and administrative expenses increased by $747,000 or 23.5% from Q3 last year, primarily as a result of increases in the number of information technology and billing employees, depreciation expense and incremental bad debt expense on the revenue increases versus last year.
In addition, G&A expenses included approximately $170,000 of one-time expenses related to our move into a new California lab facility. Net interest expense in the quarter increased $106,000 or 58% from Q2 last year as a result of the increased borrowing under a bank facility and additional capital leases. Net loss for the quarter was $975,000 or $0.02 per share compared to a net loss of $143,000 or $0.00 per share in Q3 2011. This decrease in profitability is due entirely to the loss of approximately $1.3 million of revenue from the unit price decreases associated with the expiration of the TC Grandfather Clause.
Depreciation and amortization was $1 million in the third quarter and EBITDA was $315,000. Adjusting for the $356,000 of noncash charges related to stock-based compensation and warrant amortization, our adjusted EBITDA for the quarter was $842,000, which is a 22% or $145,000 increase over the $693,000 reported in Q3 last year. Thus, although the net income was down in Q3, adjusted EBITDA saw a nice increase over -- year-over-year.
We slowed our pace of hiring way down in Q3, finishing the third quarter with 265 full-time equivalent employees and contract doctors, as compared to 261 at June 30 and 238 at December 31 of last year. Our accounts receivable balance net of allowance for doubtful accounts was $12 million at September 30, up approximately $700,000 from the balance of June 30. Our AR balance in terms of day sales outstanding was 78 days as of June 30, up 13 days from the level reported at June 30. This increase in DSO was mostly due to the expiration of the TC Grandfather Clause. We now have to client bill our hospital clients for the tests impacted by this regulatory change, and we typically are only able to bill our hospital clients once per month. In contrast, we bill Medicare everyday, including claims that are typically paid within 4 weeks. This has added approximately 30 to 60 days to the collection process for the test impacted, and added approximately 8 to 10 days to our total average DSO. Moving forward, we expect our DSOs to settle in the low- to mid-70s area.
In terms of our overall liquidity, as of September 30, we had $2.3 million of cash and restricted cash on hand and $165,000 of availability under our working capital line of credit. We had a payroll hit just prior to the end of the third quarter, which makes our liquidity at quarter end look a little worse than it actually is. Our cash flow from operations in Q3 was $508,000 as compared to a positive $1.1 million in Q2. During the third quarter, however, we had to fund 7 payrolls, whereas, we only funded 6 payrolls on -- in Q2. On a year-to-date basis, cash flow from operations is negative $493,000. In quarter 3, we purchased $1.95 million of property plant equipment; however, we were able to lease finance $705,000 of this amount. Thus, the net use of cash from investing activities was $1.25 million. This net cash CapEx number is significantly higher than usual as a result of the leasehold improvements we had to fund in cash for our new California lab location. Typically, we're able to lease finance 75% to 85% of CapEx, and we expect to revert to this historical pattern beginning in Q4.
Turning now to guidance we issued this morning for the fourth quarter of 2012. We generally begin to see a rebound in Q4 from our seasonality -- summer seasonality, but in this quarter, we've dialed in a small adjustment for expected impacts from the storm we've just had up in the Northeast. Thus, we are expecting $4.3 million to $15 million of total revenue in Q4 and earnings of around breakeven to 1 -- to negative $0.01 per share.
Before turning it over for questions, I'd like to briefly comment on where we are in terms of seeking a NASDAQ listing. I can report that we filed our listing application with NASDAQ in early August, and we believe we have now completed all aspects of the listing process related to our application, except for meeting the minimum bid price requirements and a few administrative procedures that happened at the end. As we have stated before, NASDAQ's new listing standards require that an issuer have a minimum closing bid price of $2 or more for 90 consecutive trading days or $3 or more for 5 consecutive trading days. We actually traded above $3 per share for 4 consecutive days in late September, but unfortunately, the share price closed below $3 on the 5th day. If the stock price does not rally above $3 per share for 5 consecutive trading days before the end of November, we are hopeful we will meet the $2 criteria on or around November 30. Once we meet minimum bid criteria, our application will then be complete, and we'll go into a final review process. NASDAQ has informed us that so long as everything is in order with our application during the final review process, we could begin trading in as early as 5 days. Thus, barring any unforeseen events, we expect to be trading on NASDAQ sometime around the end of the first week or early in the second week of December.
At this point, I would like to close down our formal remarks and open it up for questions. Incidentally, if you are listening to this conference call via webcast only and would like to submit a question, please feel free to e-mail us at sjones@neogenomics.com during the Q&A session. We will address your questions at the end if the subject matter hasn't already been addressed by our call-in listeners. Operator, you may now open up the call for questions.